Job Description

About Caldwell Companies 

Caldwell Companies is an award-winning, fully integrated real estate development and investment firm based in Houston. Caldwell Companies has been in business for over 30 years and is a faith-based, lifestyle real estate firm that develops large-scale master planned communities, associated commercial developments, residential rental communities, real estate investment and asset management. We are vertically integrated and have a very active construction team building incredible places. We are committed to building extraordinary communities that enrich the lives of our residents.  

Our company culture is a fun, active environment where the individual is treated with respect and accountability which helps foster personal growth and achievement. Our work setting is an entrepreneurial, fast-paced, and exciting environment. Caldwell Companies consistently ranks as a Best Place To Work in Houston by the Houston Business Journal year after year! We were recently named as the #2 Large Company to work for in Houston. The Caldwell team is a dynamic collection of leaders and innovators embracing the vision to create extraordinary places and lifestyles that make life better through our simple mission: Doing it right. Right now. ® This statement is the core of our philosophy on the ongoing pursuit of excellence in all aspects coupled with an underlying sense of urgency to leverage market opportunities. The foundation for how we do business is rooted in our values of integrity, teamwork and serving others. If you have the right experience, share our vision and adhere to our values, we would love to hear from you.

Job Summary:

As an executive assistant and development administrator, your primary responsibility will be to provide administrative support to the President of the development team and secondarily to various others on the development team. This role involves coordinating and facilitating various tasks related to the development of many different real estate types including master-planned communities, multi-family developments, and commercial developments. 

Responsibilities:

• Coordinate calendars, respond to emails, make travel arrangements, and other various administrative tasks.
• Ability to be three steps ahead of the President anticipating needs and finding solutions.
• Disseminate information produced by architects, contractors, engineers to various team members to help ensure seamless communication and execution of project plans.
• Respond to various requests as appropriate.
• Highly organized, maintain accurate and organized project documentation, including contracts, permits, and other legal and regulatory documents.
• Create and manage filing systems for easy retrieval of information.
• Assist in handling requests from various vendors and disseminating information to parties that can resolve.
• Address inquiries and concerns from residents, prospective buyers, investors and other stakeholders.
• Provide excellent customer service by promptly responding to requests and resolving issues.
• Assist Senior Development Associate and CEO as needed. 

Qualifications:

• Previous experience in real estate development or real estate administration is preferred.
• Strong organizational and multitasking skills.
• Excellent communicator, both verbal and written.
• Strong interpersonal skills.
• Ability to thrive in a fast-paced environment.
• Strategic thinker and planner.
• Proficiency in office software (e.g., Microsoft Office Suite).

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