Job Description

Temporary Accounts Payable Data Entry Specialist

Location: Emeryville, CA (Hybrid)
Duration: Temporary Assignment
Schedule: Full-time, Monday-Friday

Position Overview

We are seeking a detail-oriented Temporary Accounts Payable Data Entry Specialist to support our finance team. This hybrid position requires 2-3 days per week in our Emeryville office. The ideal candidate will have demonstrated experience with QuickBooks Desktop and strong data entry skills.

Key Responsibilities

• Enter and process accounts payable invoices accurately into QuickBooks Desktop
• Match purchase orders with invoices and receiving documents
• Code invoices to appropriate general ledger accounts
• Process vendor payments and maintain vendor files
• Reconcile vendor statements and resolve discrepancies
• Scan and file AP documentation electronically and physically
• Assist with month-end closing activities related to accounts payable
• Generate AP aging reports and other financial reports as needed
• Respond to vendor inquiries regarding payment status
• Maintain confidentiality of financial information

Required Qualifications

• MUST HAVE: Minimum 2 years of hands-on experience with QuickBooks Desktop (Pro, Premier, or Enterprise)
• High school diploma or equivalent
• Proven experience in accounts payable and data entry
• Strong attention to detail with 98%+ accuracy rate
• Proficiency in Microsoft Excel and Outlook
• Ability to process high volumes of invoices efficiently
• 10-key proficiency (8,000+ KPH preferred)

Preferred Qualifications

• Experience with purchase order systems
• Knowledge of basic accounting principles
• Experience in a fast-paced environment

Work Requirements

• Ability to work on-site in Emeryville 2-3 days per week
• Reliable transportation to Emeryville office
• Available for immediate start
• Able to commit to full assignment duration

Compensation

• Hourly rate: $22-28/hour DOE
• Temporary position with potential for extension based on business needs

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