Job Description

Join Our Team at UPMC Hillman Cancer Center – Radiation Oncology

Position: Medical Assistant
Location: Shadyside Hospital
Schedule: Monday–Friday, Daylight Hours
No evenings, weekends, or holidays required!

Are you passionate about patient care and thrive in a fast-paced clinical setting? At UPMC Hillman Cancer Center, we’re committed to making a meaningful difference in the lives of our patients. As a Medical Assistant in our Radiation Oncology department, you’ll be a vital part of a high-volume outpatient clinic, supporting up to 10 providers and rooming up to 80 patients a day.

What You’ll Do

• Be the first clinical touchpoint for our oncologic patients, offering positivity and comfort from the moment they arrive.
• Room patients efficiently, obtain weights, vital signs, and document in the EMR. Experience with EMRs and analyzing vitals is preferred.
• Assist with medication reconciliation, allergy verification, and pharmacy updates — especially as we transition to EPIC.
• Maintain a clean and organized clinic environment , including:
  • Stocking supplies and monitoring blanket warmer temperatures.
  • Pre-cleaning nasopharyngeal scopes and transporting them for sterilization.
• Communicate effectively with providers and staff to ensure smooth clinic flow on high-volume days.

Why UPMC?

• We prioritize patient well-being and employee satisfaction .
• Enjoy tuition reimbursement up to $6,000/year for you and your dependents at any accredited institution.
• Advance through our Medical Assistant career ladder, tailored to your education and experience.
• Be part of a department that’s constantly evolving to meet the future of cancer care.

Ready to Make a Difference? If you’re a team player with a passion for patient care and thrive in a dynamic environment, we’d love to meet you. Apply today and take the next step in your healthcare career with UPMC Hillman Cancer Center.

Responsibilities:

• Send/receive patient medical records in accordance with Health Insurance. Portability and Accountability Act (HIPAA) and other state and federal regulations.
• Obtain lab/x-ray reports, hospital notes, referral information, etc. Complete forms/requisitions as needed. Schedule appointments. Verify insurance coverage and patient demographics. Prepare and managing charts to ensure information completed and filed appropriately. Other front office responsibilities, as required.
• Prepare patient rooms, set up instruments and equipment according to department protocol. Clean exam/procedure rooms, instruments and equipment between patient visits to maintain infection control. Clean according to scheduled maintenance program and keeping appropriate records. Manage inventory of supplies; restocking exam/procedure rooms.
• Check schedules and organizing patient flow. Accompany patients to exam/procedure room. Assist patients as needed with walking, transfers, dressing, collecting specimens, preparing for exam, etc. Collect patient information/history, taking vitals, performing screenings per provider guidelines. Relay instructions to patients/families.
• Answering calls and providing pertinent information including patient education as directed.
• Perform phlebotomy, EKG’s, and level one labs. Perform clinic procedures according to policy and procedure. Assist physicians with procedures. Document patient information into the medical record.
• Comply with requirements of appropriate regulatory agencies (i.e., OSHA, CLIA, PA Department of Health). Maintain strict confidentiality related to medical records and other data. Comply with all UPMC Health System policies and procedures.
• Under the direction and supervision of a physician, administer injectable medication and vaccines when appropriate.

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