Legal Executive Assistant Job at Naviga, Phoenix, AZ

cGhTaDZIU1NSOWVNWnFMWmtlU2YzS1pUbnc9PQ==
  • Naviga
  • Phoenix, AZ

Job Description

Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry. Title: Legal Executive Assistant Location : Phoenix, AZ (Hybrid) Key Notes Support a renowned, multi-billion-dollar global law firm with a reputation for excellence Work closely with high-level partners and clients, managing critical operations Join a culture of collaboration and high performance, fostering professional growth Hybrid work flexibility available after onboarding Competitive compensation and comprehensive benefits package Responsibilities: Administrative Support & Coordination Manages and maintains attorney Outlook calendars, resolves scheduling conflicts, and coordinates complex travel itineraries. Prepares agendas, reports, and presentations; composes correspondence (sometimes confidential). Plans and coordinates department or practice group meetings, including logistics and engaging appropriate parties. Maintains paper and electronic filing systems, ensuring compliance with Information Governance policies. Develops and maintains professional relationships and ensures teams work together efficiently. Provides proactive communication to attorneys regarding upcoming commitments, preparing materials in advance. Collaborates with peers for team support and coverage. Performs general administrative tasks in support of the partner's practice. Delegation & Project Management Delegates administrative and document work to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources. Maintains responsibility for and tracks all delegated activities/tasks/projects to successful completion. Works proactively to complete critical deliverables, including drafting letters, preparing reports, and other tasks that facilitate practice building. Client & Financial Manageme nt Handles extensive direct interaction with clients and outside business contacts. Oversees billing matters (prebilling tasks, approval forms, international billing, liaison with biller/collections team). Monitors client budgets for reporting purposes. Performs work that substantively and positively impacts the partner's financial viability with client matters. Confidentiality & Judgment Exercises discretion and professional judgment with confidential and sensitive matters. ​​​​​​​ Meeting Participation & Preparation ​​​​​​​ Participates in practice group and client team meetings as appropriate. ​​​​​​​ Reviews meeting materials for accuracy and completeness and distributes to attendees. Requirements: A minimum of 5 years of professional executive administrative experience, ideally supporting partners or executives in a legal or corporate environment Advanced proficiency in Microsoft Excel, Word, and PowerPoint, Aderant and Intapp Excellent communication and interpersonal skills, with the ability to interact with lawyers, clients, and business professionals Exceptional organizational and time management skills to handle multiple priorities effectively A strong work ethic, flexibility, and a positive, dependable attitude Proven ability to maintain confidentiality and exercise professional judgmen Understanding of Arizona state court rules to execute state and federal court filings. Education: Required: High School Diploma or GED Preferred: Bachelor’s Degree Benefits: Medical, Dental and Vision Insurance Health savings account (HSA) Flexible spending account (FSA) Commuter spending account Basic life and accidental death & dismemberment insurance (AD&D) Short Term and Long Term Disability coverage Guide+Thrive (EAP) Critical illness insurance 401(k) and Profit sharing plan PTO and Holiday Plus much more!

Job Tags

Temporary work, Worldwide, Flexible hours,

Similar Jobs

Veeam Software

Staff Product Designer Job at Veeam Software

 ...s biggest brands. The future of data resilience is here - go fearlessly forward with us. About the Role As a Staff Product Designer at Veeam, you will play a pivotal role in shaping the future of our user experience across the Veeam products. Whether your focus... 

RCG Moody International Limited c/- Intertek

Rope Access Level II Technician - Houma, LA Job at RCG Moody International Limited c/- Intertek

Rope Access Level II Technician- Houma. LA What are we looking for? The Rope Access Level II Technician is responsible for p erforming various visual inspections via rope access under the direction of a Project Manager, Team Leader, or independently. The ideal...

V R Della Infotech Inc

Surgical Tech Job at V R Della Infotech Inc

 ...performance of invasive and therapeutic and diagnostic procedures. Handles the instruments, supplies, and equipment necessary during the surgical procedure. Ensures quality patient care during the operative procedure and is constantly monitoring the maintenance of the sterile... 

International Institute for the Brain

Pediatric School Nurse (RN): Impactful Brain-Health Care Job at International Institute for the Brain

A dedicated healthcare organization in New York seeks a Pediatric School-based Nurse (RN) to provide specialized care for students with brain injuries. This role involves working closely with a multidisciplinary team and requires a current NYS RN license along with pediatric... 

Stripe

Data Analyst Job at Stripe

 ...important work of your career. About The Team Data Science at Stripe is a vibrant community where data analysts, data scientists and engineers learn and grow...  ...This role is available either in an office or a remote location (35+ miles or 56+ km from a Stripe office...